To use for viewing Marion County Record newspapers dating 1875 to current.

The Santa Fe room is available to rent for larger groups. (See details under the  Santa Fe tab).

The Kansas room can be used during library hours with prior appointment for small groups.

PURPOSE:

The Marion City Library welcomes public use of its Santa Fe room for meetings, programs or events sponsored by the Library, City, or initiated by the public for cultural, informational, educational, recreational, or civic purposes. The meeting room is available for these organizations in support of the Library’s mission to be of service to the community.

DESCRIPTION OF THE ROOM:

The meeting room measures 30′ x 30′, contains a sink, countertop area, refrigerator, stove, and microwave. Maximum room occupancy is approximately 80 audience style and 72 with tables. There are sixteen 3′ x 6′ tables and 75 chairs available for use. Restroom Facilities are located in the meeting room.

CHARGES:

Not for profit organizations, civic clubs, or churches are not charged for use of the meeting room but there will be a limit of two times per year. 

Groups or individuals with private events will be charged $15 an hour, with a minimum of 2 hours. Fees will be paid upon signing of meeting room contract which needs to be done prior to event.

RESERVATIONS:

• All reservations require the submission of a “Library Meeting Room Reservation” form.
• The applicant must be at least 21 years of age, provide valid identification, and shall be responsible for ensuring that room use policies and procedures are followed.
• In most cases, the Library and /or Library Board shall approve or deny the reservation within 24 hours.
• If approved, the Library will provide a signed copy of the reservation.
• The meeting room may be reserved up to three months in advance on a first come, first serve basis.
• Organizations may not reserve the meeting room more than once per week.
• Meeting cancellations should be communicated to the Library staff as soon as possible.
• While such circumstances are rare, the Library reserves the right to cancel an existing reservation due to weather, facilities issues, or in support of other Library programs. If such a cancellation is necessary, the Library Director will notify the applicant and reschedule the event.
• The Library Director and Board of Trustees reserve the right to make exceptions to this policy when they feel such action is beneficial to the library and/or community and are the final authority with regard to restrictions on use of the meeting room.

RULES OF USE:

• The removal of library property, equipment and items affixed to the walls from the meeting room is prohibited.
• Groups/individuals may not store their supplies and/or equipment in the library before, between or after the time of the scheduled meeting.,
• Occupancy may not exceed 100 persons.
• Conduct consistent with Library policy is required. Organizations using the room are responsible for maintaining order.
• At least 1-2 adults (21 or older) must be present and responsible for any event involving children. 
• Use of drugs, alcohol and tobacco products is prohibited.
• No candles (except battery operated).
• Glitter and confetti are prohibited.
• Organizations shall dispose of trash into outside dumpster.
• Trash bags will be provided.
• Clean all counters and table surfaces affected by the serving of refreshments.
• Upon conclusion of an event, the room shall be returned to its previous condition. The applicant shall be financially responsible for all damages to the room, facilities or equipment, including stains or malfunctions due to food related accidents.
• If any damages or mishaps occur, notify the Library Director after your event. 
• Activities which impede the function of the Library are prohibited.
• Room set-up and taking down is the responsibility of the organization. Library staff will not be expected to assist with room configuration activities, such as setting up and taking down tables and chairs.
• While every attempt will be made to respect the privacy of the organization/individual, Library staff will have access to the room at all times.
• The TV will not be used by public. It is for Library staff use ONLY.
• Groups will need to provide their own laptops.
• Signs, decorations, working papers, or posters may NOT be attached to the walls or surfaces of the meeting room.
• No pets of any kind are allowed, except for service animals.

After Meeting or Event:

• Turn off any lights, equipment, reset thermostat, etc.
• Secure the room and entrance doors.
• Return the key to outside book drop or into library, if open.

FOOD:

Groups must provide their own refreshments and serving containers/utensils, etc. The group is fully responsible for cleanup. The Library will not provide dishes, silverware, table covers or any other kitchen utensils or small appliances.

*Failure to comply with the meeting room use policies or rules may result in immediate removal from the room and library, denial of future use of the meeting room and other library facilities and/or financial liability for damages due to such non-compliance.

*The City of Marion, the Marion City Library, its staff, board of trustees, or agents shall bear no responsibility whatsoever for damage or personal injury to any member, affiliated person, guest, invitee, or licensee, unless such damage shall be the result of the gross negligence or willful misconduct of an agent or employee of the City or Library.